Alphabet rules
2.6.1
The following rules apply to all Record types:
- Proper case should be used throughout all Records and when transferring data to other applications including to GeoPlace. The use of upper case is also acceptable.
- Ampersands must be replaced with the word ‘and’. For exceptions to this rule see Section 5.3.9.3.
- Commas and quotation marks must not be used.
- In a bilingual gazetteer, if punctuation is required for normal grammatical use for the elision of vowels in the Welsh language, punctuation is permitted.
2.6.2
The following rules apply to all Street Name Records:
- Punctuation must only be included within the Street Name or Street Description, locality or town Fields if the punctuation is part of the official name, for example “Westward Ho!”.
- Full stops must only be used as part of the official approved SNN Authority Street Name if the full stop is part of the Official Address. They must not be entered to make text grammatically correct. For example, “St. Stephens Road” must only be recorded as “St.” if the full stop is part of the Official Address.
- Abbreviations must only be used if they form part of the official approved SNN Authority Street Name. The only exception is “St” for “Saint”.
- Numbers must be recorded as words, numerals or Roman numerals as fits the official version of the Street Name.
2.6.3
The following rules apply to all Primary Addressable Object or Secondary Addressable Object Fields:
- Hyphens which are used in the Primary Addressable Object (name) Field or Secondary Addressable Object (name) Field to indicate a range of numbers must be replaced with the word ‘to’. For example “Land at 2 – 5 High Street” is entered as “Land at 2 to 5 High Street”.
- It is acceptable for hyphens to be used when data is extracted to generate a geographical address or a Postal Address and there is an entry in the Primary Addressable Object or Secondary Addressable Object start and end number Fields.
- Abbreviations or punctuation must not be used in the Primary Addressable Object or Secondary Addressable Object, for example, “First Floor” rather than “1st Floor” and “Marks House” rather than “Mark’s Hse”.
- Full stops must only be used as part of the Primary Addressable Object name or Secondary Addressable Object name if the full stop is part of the Official Address. They must not be entered to make text grammatically correct. For example, “St. Stephens House” must only be recorded as “St.” if the full stop is part of the Official Address.
2.6.4
The exceptions to these rules are:
- If the characters form part of the Official Address.
- If the characters are in the Organisation Name Field. For further information on Organisation Names, see Section 6.4.3.