13.1.1
This section provides the Authority Address Custodian with information on how to generate a Postal Address from an LLPG.
13.1.2
If an LLPG is used to generate Postal Addresses, then to meet the requirements of Royal Mail, the Authority Address Custodian must ensure an LPI with POSTAL_ADDRESS = “Y” or “A” has the correct postcode and post town Fields populated to facilitate delivery. Authority Address Custodians should contact their LLPG software vendor to ascertain how this is done.
13.1.3
Records with POSTAL_ADDRESS = “Y” or “A” should be included in a mailing list. However, if these flags are set against a Parent BLPU and its Child Records, further filtering is required to ensure that the Parent Record is excluded from the mailing list.
13.1.4
If the LLPG is used to generate mail appropriate for delivery by Royal Mail, then a number of processes are available to manipulate the core BS 7666:2006 data Fields in order to generate a conventional Royal Mail Postal Address. If it is intended to export the LLPG data into a system that is not BS 7666:2006 compliant (for example a system which uses five ‘address line’ Records instead), then it can also be necessary to reformat the data.
13.1.5
In this suggested process, the required Fields are:
ORGANISATION
BLPU
“Consultants Ltd”
SAO_START_NUMBER
LPI
SAO_START_SUFFIX
LPI
SAO_END_NUMBER
LPI
SAO_END_SUFFIX
LPI
SAO_TEXT
LPI
“Third Floor“
PAO_START_NUMBER
LPI
1
PAO_START_SUFFIX
LPI
PAO_END_NUMBER
LPI
5
PAO_END_SUFFIX
LPI
PAO_TEXT
LPI
“Ivybridge House“
STREET_DESCRIPTOR *
STREET DESCRIPTOR
“Adam Street“
LOCALITY_NAME *
STREET DESCRIPTOR
TOWN_NAME *
STREET DESCRIPTOR
“London“
POST_TOWN
LPI
“London“
POSTCODE
LPI
“WC2N 6DD“
* means data obtained by USRN reference associated to LPI Record
The resulting Postal Address can then be generated following a set of business rules based on the conversion of data in various Record positions as follows:
Consultants Ltd
Third Floor
Ivybridge House
1-5 Adam Street
LONDON
WC2N 6DD
13.1.6 Example 2
ORGANISATION
BLPU
SAO_START_NUMBER
LPI
1
SAO_START_SUFFIX
LPI
“A“
SAO_END_NUMBER
LPI
1
SAO_END_SUFFIX
LPI
“B“
SAO_TEXT
LPI
“The Coach House“
PAO_START_NUMBER
LPI
15
PAO_START_SUFFIX
LPI
PAO_END_NUMBER
LPI
17
PAO_END_SUFFIX
LPI
PAO_TEXT
LPI
“Victoria Lodges“
STREET_DESCRIPTOR *
STREET DESCRIPTOR
“London Road“
LOCALITY_NAME *
STREET DESCRIPTOR
TOWN_NAME *
STREET DESCRIPTOR
“Greendale“
POST_TOWN
LPI
“Post Town“
POSTCODE
LPI
“Postcode“
In this example the resulting Postal Address reads:
The Coach House
1A-1B Victoria Lodges
15-17 London Road
Greendale
Post Town
Postcode