4.2.3.1
The Authority Address Custodian should notify the usual internal contacts after the data is entered into the LLPG. All commercial and residential owners and occupiers of addresses affected should be notified of the change to their Official Address, which might involve a change of the Royal Mail postcode. For the PAF® Code of Practice, Changing Postal Addresses and Postcodes, see Appendix E.
4.2.3.2
The LLPG must be used to disseminate any ACI throughout the SNN Authority and to external users. This can be achieved in the following ways:
- Population of UPRN into all linked applications.
- Maintenance of Application Cross References to external applications within the LLPG.
- Dynamic address lookup between linked applications and the LLPG data.
- Frequent LLPG address export to linked application.
- Maintenance of SNN specific Application Cross Reference Records within the LLPG.
- Manual and / or email notification to interested parties if no dynamic link currently exists.
4.2.3.3
All new SNN Records must be allocated a unique reference number to ensure that there is a clear Record that the source of the Official Address data is the SNN Authority. This is important for the following reasons:
- It proves who owns the Official Address data.
- In the future it can be used to identify which Official Addresses must be included in any automatic notification to third parties.
- It provides an audit trail to help SNN Authorities reconcile any payments they receive for Official Address information distributed.
- It links to the setting of the Official Address flag in the LPI Record.
4.2.3.4
The Authority Address Custodian should enter the number into the cross reference table (see Section 8), using one of the data source codes shown in the table below:
S1
Street Naming and Numbering Conversion
S2
Street Naming and Numbering Demolition
S3
Street Naming and Numbering New Build
S4
Street Naming and Numbering Renaming / Renumbering
S5*
Street Naming and Numbering Retrospective
4.2.3.5
Note: S5 should be used if the official SNN Authority process is used to confirm an existing address.