2.2.1
The DEC-Addresses version 3.4 provides a significant reference document for the Authority Address Custodian, the SNN Officer and the Authority Street Custodian community. Care has been taken to structure the document in the order in which the processes in a DCA Participating Authority are undertaken. It documents the basic elements of the data, policy, the rules for data entry and the conventions and best practice for maintenance of street and address data.
2.2.2
The DEC-Addresses version 3.4 provides a generic rulebook of conventions for data entry into a DCA Participating Authority owned Local Land and Property Gazetteer (LLPG) maintenance software system. It is not a substitute for the official software documentation provided to the DCA Participating Authority by their software provider.
2.2.3
The DEC-Addresses version 3.4 is an implementation of BS 7666:2006. DEC-Addresses version 3.4 is distributed as a PDF file.
2.2.4
The subject matter of this document is such that it is inextricably linked to the following documents:
- GeoPlace Data Transfer Format for Addresses 7.3 version 3.1 Fourth Edition
- GeoPlace NSG Data Entry Conventions and Best Practice for Streets (DEC-NSG) version 3.6
- GeoPlace NSG Data Transfer Format for Streets 8.1 version 2.09
for the core maintenance issues associated with the transfer of DCA Address Updates.
2.2.5
The DEC-Addresses therefore details:
- The data entry conventions which must be adhered to.
- Best practice guidelines which should be followed.
- Processes.
- Policy recommendations.
- Statutory and contractual rules and regulations which must be followed.
2.2.6
The structure of Sections 4 to 8 of this document is as follows:
- Definition and Background.
- Policy – the broad rules under which the Authority Address Custodian must operate in order to achieve consistency of definition in GeoHub.
- Data entry conventions – the technical rules which must be applied to the data to achieve the policy described above.
- Examples of best practice.
2.2.7
The DEC-Addresses:
- Encompasses previous documentation published by GeoPlace and other publications that have been made available to GeoPlace, throughout the life cycle of this project. For a full list of associated documents, see Appendix N.
- Incorporates policy, processes and good practice adopted by a number of English and Welsh DCA Participating Authorities.
- Refers to the data entry conventions detailed in the Data Entry Conventions and Best Practice for Streets (DEC-NSG) version 3.6.