13.2.1
ASD is maintained and recorded by all organisations listed at Section 3.3. For the requirements of each Record type, see Table 13.
13.2.2
Under existing and new legislation, GeoPlace must comply with the ‘Data Controller’ obligations under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).
13.2.3
This means that personal information must not be in any location or description Fields to ensure the protection of individuals.
13.2.4
If personal information is required, proof of consent must be recorded – even if this relates to contact details for an officer in a public body or connected to street works administration. The potential risk of sharing personal information without the consent of the individual is very serious.
13.2.5
The types of personal information that must not be present unless proof of consent is recorded include:
- Names of individuals.
- An individual’s contact details (Email, phone number, Address).
13.2.6
The types of contact information that can and should be recorded include:
- Local Highways Authority, Highways England, Transport for London or Welsh Assembly Government departments/service functions contact details (Email, phone number, Address).
ASD updates:
Local Highway Authority
e.g. Unitary or County Council
Bridge Authority
Private Street Manager
Transport Authority
e.g. Network Rail
Sewer Authority
Street Authority
e.g. Transport for London and Welsh Assembly Government
Another asset owner
e.g. Utility Companies
Highways Authority
e.g. Highways England
Table 13 – ASD Updates
13.2.7
The two types of Special Designations are statutory and non-statutory. For the distinction between statutory and non-statutory, see Appendix H.
13.2.8
The values held in the ASD Records must change with the life cycle of the Street, see Table 14.
Outside scope of NSG - Addressing Only - SNN
Undefined
5
null
5
9
Null
Null
Null
Under construction - Private street
Pegs/Spade in Ground
1
12
3
9
Opt
Null
Null
Under construction - Private Street - Section 38
Legal
1
2 to 10
2
9
Opt
Opt
Opt
Under construction - Publicly Built
Pegs/Spade in Ground
1
2 to 11
1
1 to 8
Man
Opt
Opt
Open - Private street
Undefined
2
2 to 12
3
9
Opt
Null
Opt
Open - Private street - Section 38
Undefined
2
2 to 11
2
9
Opt
Opt
Opt
Open - Adopted
Legal
2
2 to 10
1
1 to 8
Man
Opt
Opt
Open – Maintained by National/Regional highway Authority (e.g. Highways England, TfL)
Legal
2
2 to 11
4
11
Man
Opt
Opt
Table 14 – Values of Street state, adoption status (17) and ASDs through the life cycle of a Street