21.7.1 Background
Under the terms of the NSG licence, each DCA Participating Authority has an obligation to interact with GeoPlace on an agreed regular basis. This appendix provides details of the communication process between the Authority Street Custodian and GeoPlace. For more background and documentation for NSG Users, see the support section of the GeoPlace website at www.geoplace.co.uk.
21.7.2 Communication between a Highway Authority and GeoPlace
GeoPlace contact details are:
- Helpdesk email: [email protected]
- Support desk telephone: 020 7630 4602
- GeoPlace website: www.geoplace.co.uk
21.7.3 Sending Full Supply Files to GeoPlace
The Authority Street Custodian must transfer Full Supply files to GeoPlace in the current Data Transfer Format. For the specification of this format, see the support section of the GeoPlace website at www.geoplace.co.uk or contact GeoPlace.
21.7.4
All Full Supply submissions must contain three files and be named in the following format:
Nnnn_LG
Nnnn_OD
Nnnn_AD
Nnnn is the Local Custodian Code LAID.
21.7.5 Process for the submission of Full Supply files
The Authority Street Custodian must upload Full Supply files via the http secure login within the Authority Street Custodian’s authority area on the GeoPlace website.
21.7.6
The Authority Street Custodian will receive an email that specifies whether the file has passed or failed validation.
21.7.7
To obtain registration details for access to the secure area of the GeoPlace website, the Authority Street Custodian must contact GeoPlace.
21.7.8
The Authority Street Custodian must know their LAID code. For details on how to obtain this information, contact GeoPlace.
21.7.9
GeoPlace compliance checks all Full Supply files received and reports any inconsistencies in any Record which does not conform to the rules in this Reference Manual or the current DTF. For a full description see the support section on the GeoPlace website www.geoplace.co.uk.
21.7.10
Current best practice is to make a Full Supply submission within the first 10 working days of each month and a further submission towards the end of the month once a review of the compliance and health checks has taken place in liaison with the Authority Address Custodian. This also allows the most up-to-date data to be made available for publication of the NSG.
21.7.11 Health Checks
Each month GeoPlace sends a Health Check report to each DCA Participating Authority concerning the quality of data in the NSG. These reports are made available 24 hours following a successful submission in the NSG upload page and via FTP and consist of both a full Health Check report and a summary report. If a DCA Participating Authority does not have access to FTP they can request a copy of the reports by contacting GeoPlace via [email protected].
21.7.12
Health Check files use the following naming conventions:
- LAID-YYYYMMDD-Summary.txt
- LAID-YYYYMMDD-Report.txt where:
- LAID is the Local Custodian Code ID (a 4-digit code) e.g. 1234.
- YYYY (year), MM (Month), and DD(Day) constitute the date of creation.
21.7.13
The full Health Check reports, a statistics report and the summary reports are all produced in three separate files.
21.7.14
The Summary report contains details of every check.
21.7.15
The full Health Check report contains all the checks that are carried out. It also contains each individual Record flagged by that check as well as a count.
21.7.16
Both reports are broken down into separate sections depending on the Record type, within each section the checks are then broken down into priority, review and for information. The errors identified as a priority must be remedied by the Authority Street Custodian.